How to Submit an Abstract

We’re glad that you have decided to submit an abstract to the APS March and/or April Meeting. Review the abstract submission policies listed below, and make sure to read our Code of Conduct for APS Meetings.

Eligibility

APS March and April Meetings
Please note that only APS members are eligible to submit abstracts for the APS March and April meetings. Become a member before you submit.

Membership is not required for invited speakers or reciprocal society members, but you will need to create an APS web account in order to submit an abstract. Refer to our list of reciprocal societies.

Unit Meetings
Membership requirements vary when submitting an abstract to unit meetings. Check the APS Meeting Calendar and the respective meeting website for details.

Abstract Guidelines for APS Meetings

Submission Deadlines
Only abstracts received by the published deadline are guaranteed acceptance into the scientific program. Meeting organizers are under no obligation to schedule any contributed abstract that arrives after the close of business on the deadline date.

All contributed or poster abstracts must be submitted online using the abstract submission system. Abstracts sent through other means (e.g. email, fax, mail) will not be accepted.

Special Instructions for March Meeting: For March Meeting only, the order of the authors can be changed up until the abstract submission deadline. The presenter role will default to the person entering the submission. To change the presenter, you can make a new selection when entering the list of co-authors.

Editing of Abstracts
Authors should review and edit abstracts thoroughly before submitting. All co-authors must be added before the abstract submission deadline. APS will only correct mistakes and misspellings in the author’s name or affiliation.

Withdrawing Abstracts
Only the submitter can request to withdraw an abstract from the program. Abstracts can be withdrawn online before the withdrawal deadline in your presenter confirmation email. After the deadline, send withdrawal requests via email to APS Abstract Help (abs-help@aps.org).

If you withdraw your abstract before the withdrawal deadline, it will not appear in the program. If you withdraw your abstract after the withdrawal deadline, it will still appear in the printed program, but the final online program will state “Abstract Withdrawn.”

Altered or Rejected Abstracts
APS reserves the right to alter or reject abstracts based on (but not limited to) the following criteria:

  • Abstracts do not comply with style guidelines, including excessive length
    (Contributed Abstract length < 1,300 characters)
  • Abstracts contain inappropriate content
  • Abstracts fall outside of the topical scope of the meeting
  • Repeated cancellation by submitter

Questions?

Check the Abstract Submission FAQs for answers, or reach out to the APS Meetings Department.

Learn More:

Need Assistance?
Contact abs-help@aps.org or (301) 209-3290

Helpline Hours:
Monday through Friday,
9:00 a.m. - 5:00 p.m. ET