Scientific Programs Coordinator

The Scientific Programs Coordinator will administer and coordinate the meeting scientific programs, the production of the Bulletin of the American Physical Society (print and online) and will plan and manage the sorters meetings at the American Center for Physics (and offsite, when necessary).


  • Responsible for communicating with unit program chairs, providing instructions and support for the creation and implementation of unit scientific programs, resulting in publication of the Bulletin (either online or print)
  • Processes abstract data, including data entry procedure to ensure consistency and accuracy of the program
  • Responsible for establishing and implementing the production schedules for the Bulletin
  • Responsible for gathering the content material for publications from the units for the Bulletin (preamble and main text)
  • Organizes sorting, initial proofing, and shipment of material to specific unit meetings
  • Responsible for receiving and processing contributed and invited abstracts for unit and section meetings
  • Responsible for coordinating the sorting process and directing all aspects of running the sorters meetings, with assistance from Scientific Programs Project Lead
  • Produces information packets including sorters instruction and reports
  • Manages distribution of abstracts, reports, instructions and other necessary documentation for off-site program committee and Unit sorter meetings
  • Produces final copy of Bulletin for unit meetings (online and print) for unit meetings
  • Other duties as assigned (including handling web changes and communication with appropriate dept)


Education: High school diploma required. Bachelor’s degree preferred.

Experience, Knowledge, Skills and Abilities:

  • Knowledge of database entry
  • Knowledge of printing process and web publishing
  • Knowledge of abstract system, such as ScholarOne or similar
  • Ability to multi-task on various projects and deadlines
  • Strong organization, documentation, and prioritization skills.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to adapt to quickly changing schedules.
  • Ability to work well with interdepartmental teams as well as independently.

To apply, send cover letter, resume, and salary requirement via e-mail:

About APS

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.

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APS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.